Getting the input required for your e-filing application
KB article ID:3400
Civil E-Filing: bar association meeting
The Illinois Supreme Court's e-filing standards require that a court's application to do e-filing include letters from the local bar association(s) which provide their "written review of the electronic filing system". The standards are clear that their approval is not required, though all such reviews of Judici E-Filing to date have been favorable. There are two ways to get this input:
The easier way (used by multiple Clerks):
Some Clerks have attended bar association meetings, provided information about Judici E-Filing, and then solicited a written review from the bar association as per the last step of the process below. The following links have a variety of useful materials for this approach:
http://subscribersupport.judici.com/1400 has access to many different help materials which discuss how e-filing works, from creating the filing to paying filing fees. It also has a link to the signup process.
http://subscribersupport.judici.com/1800 covers our optional Courtlook service, which has useful features such as online access to the entire case file and schedule feeds which "overlay" court schedules into Outlook and most other common calendaring programs.
Our Attorney Services Fact Sheet [Cnv link, Google Drive link, https://sites.google.com/a/judici.com/subscribersupport/system/errors/NodeNotFound?suri=wuid://judici.com/subscribersupport/gx:31bd96182fd66f98&attredirects=0] can serve as a good handout introducing both e-filing and Courtlook.
The harder way: Judici can conduct a live online demo webinar showing the use of Judici E-Filing and the optional Courtlook service, followed by a question and answer session. This is normally offered in conjunction with a regularly-scheduled bar association meeting, though attorneys who can't make the meeting can participate online. It is expected that such a demo will take about an hour, depending on the number of questions.
To facilitate the bar association demo:
Judici will work with the court to set a date that fits both the bar association meeting times and our schedule.
Judici will give the court a tailored invitation flyer to provide attorneys, with info on the meeting and the online participation option.
The Clerk and the bar association will facilitate the presentation by making sure there is a computer with a large display/projector and Internet access, and a speaker phone at the meeting location.
A Clerk staff should register for the webinar as indicated on the invitation flyer, then connect to the webinar about an hour before its official start time.
At some point after the demo, the bar association should provide a written review of the e-fling tools they saw in the demo. The following are samples of written reviews from other bar associations:
Ogle County (approved by the AOIC in early April 2016)- letter from bar association [Cnv Google Drive link, but link is dead, https://sites.google.com/a/judici.com/courtsupport/home/media/Letter%20from%20Ogle%20Bar%20Association-civil%20e-filing.pdf?attredirects=0]
Fayette County- letter from bar association president [Cnv Google Drive link, but link is dead, https://002ab94d-a-8ae512e2-s-sites.googlegroups.com/a/judici.com/courtsupport/home/media/FayetteBarAssociationPresidente-filingletter.pdf?attachauth=ANoY7coAtEHooaJVETGkeBUqLmN9gE16AVS2KJiaWkLMiAcNcpwoYdm9pCm9XLgUn9SVQ_Owx7mQoHbROjc__WrNwej5zDUhEa5X-EntGwsB5ApslxaiOQighGLU6Yk41u7oKEZjNThYNqTtRvqOlNi1BUgnBIz7iFDAMkESGmLDjrPqFZ76O22nL4pXhhkMQSDo-k50g3XyMtOEUZv6NZ5C6PO4BX01Ph_91wpDNyiNSyaupzBomyy4QoYuzuIHzFRFSnjrjs-vxoyAqJU3sGSIIH3rOmI1hQ%3D%3D&attredirects=0]
Montgomery County (approved)- statement from bar association president [Cnv Google Drive link, https://002ab94d-a-8ae512e2-s-sites.googlegroups.com/a/judici.com/courtsupport/home/media/MontgomeryBarAssociationPresidente-filingresolution.pdf?attachauth=ANoY7cq-Rw0OofoE_RSNSKMhbanuJ4cwxJ9-a1322grP4Ssz-52ouOJG37BS2PAhoppQcXMWlDRm_3FGh3UeZa94eHyG7I9Djb_K-Kq3-EPLmScnkcbCzWs72KFcksMr_cZ00xWbpx1B-dZ8MkGkjFxC2aaVcI_6t8fzKBRyN9NMSRDR6shLGrRAJReKX7lOvYhcTa9v9XkNjmcLJgNFXbsvqeUWxjKJmH2w97yXpV9zt1kw9_Hx4r-4ONz9SVN7IGAQ3a4k1yL4CHU8HC87joWs56myi8VW4Q%3D%3D&attredirects=0]
If you have an e-citation approach which includes storing the pdf files of tickets in Imaging, your e-filing application will have to include criminal e-filing. This requires written review from "the sheriff or law enforcement agency" of the tools your proposed e-citation vendor offers them.
If you also wish to get approved for non-traffic criminal e-filing, you'll also need a review from your SA and Public Defender. We can arrange a separate demo for your SA/PD, since they use local software (e.g. PC JIMS Imaging) to submit e-filings rather than having to log into Judici as outside attorneys do.
Samples of written reviews used by other Clerks in their application to the AOIC to do criminal e-filing
Fayette County- letter from Public Defender [Cnv Google Drive link, but link dead, https://docs.google.com/document/d/1Gp5nDePol0f3xgT4ygm5D3heia8f-xt3PaAjy5pCc2o/edit?usp=sharing]
Fayette County- letter from Sheriff [Cnv Google Drive link, but link dead, https://docs.google.com/document/d/1WNMUv1PWfmsqpyVvcCOCazujV4YvoP4W03vv5MP3iKc/edit?usp=sharing]
Fayette County- letter from State's Attorney [Cnv Google Drive link, but link dead, https://docs.google.com/document/d/1ujbmYOEbiJf-4Zv0ZmysssJeoKMvAfqznvI8bt6Hr70/edit?usp=sharing]