Remote Access Policy (RAP)- restrictions on online record access

at JKB article ID:6000 (permalink)
Revised: 9/23/2020

Disclaimer: We are not attorneys and cannot give legal advice, but the following is our understanding of the issues surrounding online document access.



Published in later December and effective 1/1/2020, the Supreme Court Remote Access Policy (RAP) and the order issuing it (both available here), can be summarized as indicated below.  For the relevant RAP sections see RAP excerpts.

Note especially that the prohibition on showing Confidential Records, even to Attorneys of Record, as per para. 3e on p. 6.

Also note that he RAP doesn't apply to CMS users such as judges, SAs, PDs and POs, which the Clerk can configure to have more access than other online users such as private attorneys.


GAL note: Highlighting reflects testing logged here.

WHAT

Case types/subtypes  or filing codes not in AOIC standards
(as per
Confidential Records the stuff secured at the court)
Non-Public  DocumentsAvail. to all user groups (the public case types)  Notes
 Case types/subtypes or Filing Codes
Any not in  standards

AD, J, JA, JD, MH and other items restricted under the RKM)CC,CF,CH,CL,CM,CV,D,DT,
F,MR,OP,OV,P,SC,TR
AR, ED, L, LM, MC, TX 
 Case "metadata" (case #/title, party name, atty)Not shownNot shown
 ShownShown 
 Document index/title
Not shownNot shown
ShownShown 
 DocumentsNot shownNot shown
Not shownShown 
 
     
WHO
     
User Group

     
 3Public- ACCESS NOT YET IMPLEMENTED, even though it is allowed under the RAP
 NoNo
  No  No** Per this order: RAP permits such access, but it has been delayed pending the successful testing conducted by User Group 5 (see below). 
 5Licensed attorneys (not the attorney of record)- implemented at Judici, but not yet at re:SearchIL
 No
No
Yes (doc. index only)
Yes (Judici-only)**
 (docs filed after  1/1/2020 only). 
As of Sep. 2020, this was only available on Judici**

** The first round of testing this in re:SearchIL, in late-summer 2020, led AOIC staff to recommend delaying further access on re:SearchIL
 2Attorneys of Record No
NoYes
(docs filed after 7/1/2018 only)
Yes
 (docs filed after 7/1/2018 only)
 
 1Judges No
Only on Judici
 Yes (only Judici has docs filed before 7/1/2018)
 Yes  (only Judici has docs filed before 7/1/2018)

 4Clerk staff
 No
Only on Judici  Yes (only Judici has docs filed before 7/1/2018) Yes (only Judici has docs filed before 7/1/2018)
       
CMS users
The RAP doesn't apply to CMS users.  So Clerks  can configure Judici as they see fit for CMS users.
     
  Automatic security groups
     
 - Judges
     

- SAs/ASAs
  As directed by Clerk
 As directed by ClerkYes (incl, pre-1/1/2020 docs if desired)
 
 - PDs "
 "" 
 - POs using PC JIMS Probation module
  "
 " " 
  Extended Access groups- Clerk manually assigns users their own custom groups.  For example:
 


 
  - Juvenile POs
  As directed by Clerk As directed by Clerk As directed by Clerk 
  - Judges seeing open warrants
  ""
 " 
       


Comments