Attorney setup instructions --for Judici access to all their documents and data

KB article ID:4001 (permalink)

Set up attorneys to use Judici to remotely access all of their documents and data in all of their courts. (Click here for judge setup instructions.)

Call Goodin Associates for help with the following.

Step 1: PC JIMS setup

Link an attorney to their email address in PC JIMS, so that Judici can identify them when they request access to their online documents.
  1. Set up (verify) an attorney in your Attorney Address record. It should include the attorney's ARDC number and email address.

1.    Go to PC JIMS (Technical\Case Management Tables\Edit Attorneys).

2.    Search for the attorney's name on the Name Tab of the Attorney Hub to determine if they're already in your system: they may have been previously entered, maybe with the wrong ARDC, or with an abbreviated name. They may have been entered incorrectly multiple times.

            a.   If no record found, search by ARDC, email address and/or alternate spellings of their name.

3.    If your search yields no entries, add the attorney to this table.

a.    Go to File/New Attorney

b.    Enter their information, and Save.

·         ARDC

·         Attorney name (Last name, First name)

·         Address (use the courthouse address)

·         Email address

4.    If your search yields one or more entries, confirm which, if any, is the correct one.

a.    Double‐click it to enter the Edit Attorney screen to review/correct the attorney's information as needed, and Save.

5.    If your search yields multiple entries for the same attorney, (either under different spelling of the same name, or the wrong ARDC) you need to fix this. You should finish with only one correct entry for the attorney.

a.    If none of the entries are for the right person, go to File\New Attorney to create a new entry with the attorney's correct information, as described above.

b.    Once you have a correct entry for the attorney, you need to clean up the bad entries.

          1. Identify the bad attorney entries you located.
          2. Right-click on an entry with an incorrect Regis. No., and choose Change Regis.
          3. Retype the attorney's name (last name, first name) alongside the incorrect entry, in the New Name column.
          4. Once entered, click the drop-down menu that appears to see all entries with the attorney's name.
          5. Select the correct entry, and check the box that reads “Delete attorney record after re-numbering.” This will delete the bad attorney entry.
          6. Click Save.
          7. Click OK when done.
          8. Search for the same name again. This will show that the bad entry is gone.
          9.  Repeat this procedure to correct all bad entries.
                            6.  Click here for more detailed instruction on how to fix attorney records.

                                   7.  Direct attorneys to Save their email address to PC JIMS.
                                        a.   Ask your attorneys to log into PC JIMS.
                                        b.   Click the GAL Support tab at lower right.
                                        c.   Enter their Email Address, the same that's associated with their Judici account, and Save.

Step 2a: Attorneys who do not have a Judici account should sign up for one

  1. Direct attorneys to http://subscribersupport.judici.com/1300 for instruction on how to sign up for a Judici account, and more.
  2. An attorney employed full-time at a Judici court, e.g. State's Attorney or Public Defender, can be set up for a free subscription. Contact your Circuit Clerk.

Step 2b: Attorneys with an existing Judici account should confirm their info

  1. Attorneys who already have a Judici account should log into it to confirm that their info (under Account/User Information) is correct. They can use the Judici Contact Us link if they need help.

  • Attorney registration number (ARDC) must be correct

  • Email address must match that on record at the court

  • Type of Business must indicate “Attorney”

Step 4: Set up attorneys for remote access to their confidential documents and data in all of their courts

Call Goodin Associates for help with the following or to request the required forms. Ask for Kat.
  • Submit a completed Exhibit D2 -Automatic Extended Access Security Groups form

--to specify the default type of access that judges (and separately, attorneys of record) should be automatically allowed.

  • Submit a completed Exhibit D2 -Extended Access Security Groups form
--to create and specify access rights for other types of security groups.
Example 1: Your default access for attorney's of record might not include impounded cases. So, create a group for "attorneys with access to impounded cases."
Example 2: You might also find use for other groups, such as "PD users with access to warrants" or "POs with access to juvenile documents and data."
  • Assign users to a specific security group
--This has to be done for users other than judges and attorneys of record covered by your automatic default access for their group.
    1. Log into Judici with your court administrator account..
    2. Go to the Court Admin link.
    3. Go to Group Assignments.
    4. At bottom of the appropriate security group, click Add User.
    5. Search by email for the user you want to add.
      1. If not found, search by the ID the user would have been emailed when they registered for their account.
    6. Once located, click the user's name to Add them to this group.
Comments